I love working with Sales teams. It is easy to work with them as you know that revenue is their number #1 goal. You can build great partnerships with them if you can help them grow revenue. Most sales organizations rely on a sales pipeline to manage their sales efforts. There is wealth of information in the pipeline data than for which it is used. This post makes an attempt to put down my thoughts on how we can optimize a sales pipeline to maximize revenue and continue to get more out of the sales force.
Start with Right Questions
Before we sit down to analyze any pipeline data, we need to start asking the right questions. Here are a few that I find valuable:
- Are we maximizing the revenue generated through the sales force?
- What should be close rate and deal age?
- Why are we losing sales? How are we closing deals?
- Why are some sales taking ling time?
- What sources are providing better sales?
- What products and sales people have the better pipelines? What can we learn from them?
Pipeline Metrics
In order to answer such questions, we need to first define core metrics that will help us optimize a sales pipeline.
- Close Rate: It is the percentage of deals closed from leads
- Deal Loss % by Deal Stage: This % of deals lost by each deal stage so that we can understand the how sales force is moving leads through various stages of the pipeline
- Average Deal Size: It is the average revenue of the deals closed from the pipeline
- Deal Age: Average time taken to close a deal from lead stage
Analysis & Optimization
Revenue Drivers
The first step is to understand the key drivers of revenue. It is actually quite simple. If you want more revenue from the pipeline, you need to improve the following metrics:
- Average Deal Size => Increase
- Number of Deals => Increase
- Close Rate => Increase
- Deal Age => Decrease
Benchmarking
Of course, it much easier to say that one has to improve the revenue drivers. But, how does one do that? Benchmarking is key to set the right goal for the sales force. You can easily flag underperforming metrics and optimize those across each phase of the sales pipeline. Here are a couple of ways to find benchmarks:
- Industry Benchmarking: Do you have access to sales pipeline metrics for your industry or competitors? In most industries, you can get sales intelligence on at least some of these metrics such as average deal size and deal age.
- Internal Gold Standard: If you don’t have access to industry benchmarks, you can look at your internal data for bench marking. You will be able to find a sales district or a sales person whose sales pipeline can act as a gold standard for rest of the sales force.
Analysis & Insights
Once we have identified key gaps in performance of the sales pipeline, we can further analyze the drivers behind the pipeline performance to optimize it.
- Lead Source: Is there a difference between how the sales force is able to close the deals based on source of the lead. Once identified, sales efforts can be prioritized on right leads. In addition, marketing efforts can be focused on generating more of such leads.
- New or Existing Customers: Should we have a different pipeline benchmarks based on whether the lead is from an existing customer or new customer? We have to ensure that we are not blinded by average metrics, but are actually setting the right goals based on lead type.
- Sales Person and Region: How does the performance of individual sales persons and regions compare with respect to benchmarking? Having clear goals and managing towards those goals will help increase the performance of the entire sales pipeline. Also, best practice sharing across sales regions and sales persons can improve the effectiveness of the entire team.
- Product: Certain products have much longer sales cycle than others. Identify benchmarks for each product in your portfolio and ensure that sales pipelines for individual products are optimized. It should also give insights into cost of sales as well as the need to develop better sales support and marketing collateral to improve the sales cycle for these products.
- Customer Segmentation: This is similar to lead source, but more focused on type of customer. Understand how the customer type information such as small/medium/large, vertical, and location plays a role in the sale pipeline metrics and prioritize efforts on right prospects.
- Trending: We need to analyze how the pipeline metrics are improving over time through quarter over quarter and year over year analysis. If there is not enough improvement noticed, we need to reevaluate the actions taken to improve the sales pipeline.
Through such analyses, we can continue to optimize the sales pipeline as well as the revenue generated through it. Otherwise, we could be wasting valuable resources on an inefficient sales pipeline. I hope you enjoyed reading this article.
